Hotel front desk agent handing over a room key while taking a call, a luggage cart behind her

Use case · Event planning

Confirm every headcount before the invoice is due.

Q: Can an AI agent confirm RSVPs and headcounts by phone?

Yes, it places outbound calls to confirm attendance and lock in a final headcount ahead of your catering or venue deadline, the exact call type that otherwise falls to a planner chasing a guest list by hand.

Q: Does it answer venue availability questions?

It answers date and availability questions from prospective clients as they come in, and can book the initial planning consultation directly with an agent once a caller is ready to move forward with a date.

Q: Can it coordinate with vendors directly?

It handles routine scheduling confirmations with vendors directly, freeing the routine back-and-forth, and routes anything requiring a real decision, like a menu change or a contract term, back to your planning team.

Handles vendor coordination calls, RSVP and headcount confirmations, and venue availability questions, so planning doesn't stall on phone tag.

A monday.com company - Trusted by revenue teams worldwide

The last round of RSVPs shouldn't fall on you.

Planners running hundreds of confirmation and vendor calls a month get final headcounts locked in without chasing every one personally.

Industry fit

Built around the conversations your buyers actually have.

The plays your team runs every day - handled end to end by an AI voice agent built for your industry.

Explore the platform›

RSVP & headcounts

Places outbound calls to confirm RSVPs and final headcounts ahead of your catering and venue deadlines.

Venue availability

Answers date and availability questions from prospective clients and books the initial consultation.

Vendor coordination

Handles routine scheduling confirmations with vendors, freeing planners for the decisions that need their judgment.

Day-of logistics line

Answers routine day-of questions from guests or vendors, routing anything urgent straight to the planner on-site.

Event planning runs on confirmation calls, not just booking calls

An event planner's phone carries a different mix than a typical booking business: vendors confirming details, clients checking venue availability for a date, and a stream of RSVP and headcount confirmation calls that all need to land before final numbers are due to caterers and venues. Chasing that last round of RSVPs by phone eats hours a planner needs elsewhere.

Harmony places and answers those calls. It confirms RSVPs and final headcounts ahead of your deadline, answers venue availability questions from prospective clients, and coordinates routine scheduling details with vendors, routing anything needing real judgment back to your planning team.

Frequently asked questions

Can an AI agent confirm RSVPs and headcounts by phone?

Does it answer venue availability questions?

Can it coordinate with vendors directly?

Enterprise-grade security

Enterprise-grade AI infrastructure with built-in protection and security, data privacy, governance, permissions, and compliance.

SOC Type 2

We meet SOC 2 requirements to ensure secure and compliant management of data across all our systems.

GDPR

With our technical team based in Sweden, we operate under GDPR - the world's strictest standard for data privacy.

HIPAA

We safeguard your protected health information with HIPAA-compliant processes, policies, and technical controls.

ISO 27001

Harmony is fully certified with ISO 27001, the internationally recognized standard for information security management.